Certified and Sworn Translation | Valid Translations

Official Documents

Certified and Sworn Translation

Certified translations in Portuguese, English and Spanish include a signed Affidavit of Translation for submission to immigration authorities such as USCIS, universities and consulates. Sworn translation is prepared and signed by our sworn translator for use in Brazil only. Each translation follows the requirements of the receiving institution.

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Specialized Fields

Precise Terminology for Specialized Fields

Translation of technical, legal, financial and academic documents. Terminology is researched according to the subject and context, applied consistently throughout the translation, and checked against the original before delivery.

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Official Documents

Certified and Sworn Translation

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Services

Certified Translation

Certified translation in Portuguese, English and Spanish for immigration authorities such as USCIS, universities, consulates and other institutions in different countries that accept translations certified by the translator. Each document is delivered as a PDF containing the complete translation, the signed Affidavit of Translation and a copy of the original.

Complete translation into Portuguese, English or Spanish
Signed Affidavit of Translation
Layout That Mirrors the Original
One PDF per document, with the translation, the Affidavit and a copy of the original

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Identical Formatting

The translation reproduces the fields, tables and order of information of the original. Seals, stamps and signatures are identified in brackets where they appear. Drag the divider to compare both versions of this sample, which contains fictitious data.

Layout That Mirrors the Original
Signed Affidavit of Translation
Copy of the Original Document

Illustrative sample with fictitious data.

República Federativa do BrasilRegistro Civil das Pessoas NaturaisCertidão de Nascimento

NomeBEATRIZ FERREIRA COSTA

CPF000.000.000-00

Matrícula000000 01 55 2020 1 00000 000 0000000 00

Data de nascimento por extensoQUINZE DE MARÇO DE DOIS MIL E VINTE

Dia15

Mês03

Ano2020

Hora10h20min

NaturalidadeSÃO PAULO - SP

Município de registro e unidade da federaçãoSÃO PAULO - SP

Local de nascimentoHOSPITAL MODELO

SexoFEMININO

FiliaçãoRAFAEL SOUZA COSTAJULIANA ALMEIDA FERREIRA

AvósPaternos: CARLOS EDUARDO COSTA e MÁRCIA SOUZA COSTAMaternos: ANTÔNIO CARLOS FERREIRA e HELENA ALMEIDA FERREIRA

GêmeoNÃO

Número da Declaração de Nascido Vivo00000000000

Data do registro por extensoDEZESSEIS DE MARÇO DE DOIS MIL E VINTE

Averbações / Anotações à acrescer—

Federative Republic of BrazilCivil Registry of Natural PersonsBirth Certificate

NameBEATRIZ FERREIRA COSTA

CPF (Individual Taxpayer ID)000.000.000-00

Registration number000000 01 55 2020 1 00000 000 0000000 00

Date of birth written out in fullTHE FIFTEENTH OF MARCH OF TWO THOUSAND TWENTY

Day15

MonthMARCH

Year2020

Time10:20:00

City of birthSÃO PAULO - SP

City and state of registrationSÃO PAULO - SP

Place of birthMODEL HOSPITAL

SexFEMALE

FiliationRAFAEL SOUZA COSTAJULIANA ALMEIDA FERREIRA

GrandparentsPaternal: CARLOS EDUARDO COSTA and MÁRCIA SOUZA COSTAMaternal: ANTÔNIO CARLOS FERREIRA and HELENA ALMEIDA FERREIRA

TwinNO

Live birth declaration number00000000000

Registration date written out in fullTHE SIXTEENTH OF MARCH OF TWO THOUSAND TWENTY

Endorsements / Annotations to be added—

[stamp: Model Registry Office · Civil Registry · São Paulo · SP]

Drag the divider to compare the Portuguese original (left) with the English translation (right).

What You Receive

Federative Republic of BrazilCivil Registry of Natural PersonsBirth Certificate
NameBEATRIZ FERREIRA COSTA
CPF (Individual Taxpayer ID)000.000.000-00
Registration number000000 01 55 2020 1 00000 000 0000000 00
Date of birth written out in fullTHE FIFTEENTH OF MARCH OF TWO THOUSAND TWENTY
Day15
MonthMARCH
Year2020
Time10:20:00
City of birthSÃO PAULO - SP
City and state of registrationSÃO PAULO - SP
Place of birthMODEL HOSPITAL
SexFEMALE
FiliationRAFAEL SOUZA COSTAJULIANA ALMEIDA FERREIRA
GrandparentsPaternal: CARLOS EDUARDO COSTA and MÁRCIA SOUZA COSTAMaternal: ANTÔNIO CARLOS FERREIRA and HELENA ALMEIDA FERREIRA
TwinNO
Live birth declaration number00000000000
Registration date written out in fullTHE SIXTEENTH OF MARCH OF TWO THOUSAND TWENTY
Endorsements / Annotations to be added—
Civil Registry Officer for Natural PersonsModel registry office · São Paulo - SPThe content of this certificate is true. I so attest.São Paulo, March 16, 2020.
[signature]Registry officer
Judicial Branch · Digital Inspection SealNo. 0000.0000.0000.0000Sample, not valid
[stamp: Model Registry Office · Civil Registry · São Paulo · SP]
Complete Translation
Affidavit of Translation
I, [Translator Name], hereby certify that I am fluent in the English and Portuguese Languages and competent to translate from Portuguese into English, that I did the attached translation, and that it is a complete and accurate translation of the document entitled:
Birth Certificate
This Affidavit is to certify the correctness of the translation only. I do not guarantee that the original is a genuine document, or that the statements contained in the original document are true. Further, I assume no liability for the way in which the translation may be used by the customer or any third party including the end users of the referral translation.
September 25, 2026.
[Translator Name]
Signed Affidavit of Translation
República Federativa do BrasilRegistro Civil das Pessoas NaturaisCertidão de Nascimento
NomeBEATRIZ FERREIRA COSTA
CPF000.000.000-00
Matrícula000000 01 55 2020 1 00000 000 0000000 00
Data de nascimento por extensoQUINZE DE MARÇO DE DOIS MIL E VINTE
Dia15
Mês03
Ano2020
Hora10h20min
NaturalidadeSÃO PAULO - SP
Município de registro e unidade da federaçãoSÃO PAULO - SP
Local de nascimentoHOSPITAL MODELO
SexoFEMININO
FiliaçãoRAFAEL SOUZA COSTAJULIANA ALMEIDA FERREIRA
AvósPaternos: CARLOS EDUARDO COSTA e MÁRCIA SOUZA COSTAMaternos: ANTÔNIO CARLOS FERREIRA e HELENA ALMEIDA FERREIRA
GêmeoNÃO
Número da Declaração de Nascido Vivo00000000000
Data do registro por extensoDEZESSEIS DE MARÇO DE DOIS MIL E VINTE
Averbações / Anotações à acrescer—
Oficial de Registro Civil das Pessoas NaturaisCartório modelo · São Paulo - SPO conteúdo da certidão é verdadeiro. Dou fé.São Paulo, 16 de março de 2020.
Oficial registrador
Poder Judiciário · Selo Digital de Fiscalizaçãonº 0000.0000.0000.0000Modelo sem validade
Copy of the Original

Our Standards

Terminology research, complete translation and a final review before delivery.

Terminology Research

We research the terminology of each field and the context of each document, and apply the same terms consistently so that the meaning is preserved.

Service agreement

Illustrative example

Service agreement

Document excerpt

Original in Portuguese

Cláusula 3. Condições de pagamento

3.1: O prazo de carência será de 30 dias contados da assinatura deste contrato.
3.2: Durante o prazo de carência, não serão cobrados encargos de atraso.

Reviewed Translation

Clause 3. Payment terms

3.1: The ~~waiting period~~ grace period shall be 30 days from the date this agreement is signed.
3.2: During the ~~grace term~~ grace period, no late fees shall be charged.

The term grace period is applied consistently in both clauses.

Fictitious documents and dataPage 1 of 1

About Us

Language solutions for individuals and businesses.

We provide language solutions in Portuguese, English and Spanish, helping individuals and businesses present their documents and materials in another language with clarity and accuracy.

Documents support important personal and professional processes, from immigration and university applications to new career projects. Our translations preserve the content and meaning of the original document so that the receiving institution can understand the information accurately. The purpose and context of each document guide our terminology choices.

Our services include certified and technical translation and subtitling in Portuguese, English and Spanish, sworn translation for use in Brazil, and English editing. Each request receives guidance, terminology research and a review before delivery.

More about Valid Translations

Documents for Immigration, Study and Official Use

Certified translation in Portuguese, English and Spanish is intended for immigration authorities such as USCIS, universities, consulates and other institutions in different countries that accept this format. Each certified translation includes a signed Affidavit of Translation. Sworn translation is for use in Brazil only and is performed and signed by the sworn translator on our team.

Institutional Requirements

Precise Terminology

Final Verification

How It Works

Four stages, from submission to delivery.

We confirm the requirements of each stage with you in advance.

Step 1
Document Submission
Submit your documents, texts or videos through the quote form or by email, indicating the purpose, the intended recipient and the required delivery date.
- Form
- Email
Step 2
Quote and Approval
We assess the length, complexity and delivery requirements of the project and send a quote stating the scope, price and delivery date. Work begins once the quote is approved, payment is confirmed and all files have been received.
- Fixed price
- Set delivery date
- Work begins on approval
Step 3
Translation and Review
The project is carried out as specified in the quote. We research the terminology and review the content, layout or subtitle timing, according to the service.
- Names
- Dates
- Numbers
Step 4
Delivery
The completed work is delivered in the format specified in the quote. For certified translation, each document is delivered as a PDF containing the complete translation, the signed Affidavit of Translation and a copy of the original.
- Delivered
- Files kept 30 days
- Then deleted

Your documents are handled under professional confidentiality. Access is limited to the professionals assigned to your project and the service providers required to complete it, as described in our Privacy Policy.

Person submitting a document from a laptop